The University Women's Club of The Ohio State University

Bylaws

(As Revised Spring 2010)

Article I.  Name

The Name of this organization shall be The University Women's Club of The Ohio State University.

Article II.  Object

The object of The University Women's Club of The Ohio State University, hereafter known as the Club, shall be to promote friendly association among its members; to provide organized opportunities for Participation in social, cultural, recreational and intellectual activities; to promote service projects for educational and philanthropic purposes; and to support interests of the University community.

Article III. Membership

Section 1.  Classes of Membership:  Active and Courtesy

Section 2.  Eligibility

Any person interested in the activities, well-being and continuance of The Ohio State University and the Club or any person who has been a previous member.

Section 3.  Annual Dues

The Executive Committee shall determine the annual dues.  Dues shall be paid in May.  Failure to pay dues by July 15 shall inactivate membership in the Club and Interest groups.

Section 4.  Requirements for good standing and resignation procedures:

A.  Any Club member who has paid dues for the current year is a member  in good standing.

B.  Any Club member who has not paid dues for the current year and has not sent a letter of resignation shall receive a letter revoking privileges.

Section 5.  Courtesy Membership

Courtesy membership with dues waived is granted by a majority vote of the Executive Committee.

Included as Courtesy members are:  the wife or the President of The Ohio State University if a woman; the wife of the Governor of the State of Ohio ; women members or spouses of members of the Board of Trustees, fifty year members and persons nominated by the membership committee.

Article IV.  Officers

Section 1.  Officers

A.  The wife of the president or the president of the University, if a woman, shall be Honorary President of the Club.

B.  The elected officers of the Club shall be President, President Elect, three Vice Presidents, Membership Database Secretary, Yearbook Editor, Membership Treasurer, Newsletter Editor, Newsletter Secretary, Recording Secretary, Treasurer and Assistant Treasurer, Webmaster and Immediate Past President.

C.  These elected officers shall constitute the Executive Committee of the Club.

Section 2.  Qualifications of Elected Officers   

A.  No elected officer shall serve in the current position for more than four consecutive terms.

B.  All elected officers shall be members of the Club in good standing.

Section 3.  Method of Election or Appointment of Officers

A.  Membership vote

B.  Presidential appointment

A.  The elected officers of the Club shall constitute the Executive Committee. These officers shall perform the duties prescribed by these bylaws and by the parliamentary authority adopted by the Club.

B.  The President shall be the chairman of the Executive Committee.

C.  All officers, having signed a Letter of Intent have signified compliance to participate fully in the governing of the Club, acknowledging that meetings of the Executive Committee are NOT an optional activity.

D.  Failure to comply with these rules of attendance at the Executive Committee meetings can result ini an officer being removed from that office on a vote by the Executive Committee and replaced on the grounds of noncompliance.

Section 5.  Nomination of Elected Officers

A. Nominees from the membership at large may be nominated for any office on the written petition of ten members.

B.  Recommendations received from the Nominating Committee.

Section 6.  Election of officers terms of office, time at which term begins

A.  The slate of officers for the coming year shall be announced at the March General Meeting.

B.  These Officers shall be elected by vote at the April General Meeting.

C.  All officers shall be elected for a term of one year.

D.  All officers shall be installed at the annual Club meeting in May.

E.  All terms of office shall begin June 1.

Section 7.  Filling Vacancies

A.  The President has the authority to appoint new officers to fill any and all vacancies on the Executive Committee except for President Elect.

B.  Should the office of President Elect become vacant, the Nominating Committee shall make a recommendation for a successor and this choice shall be presented at the next general meeting of the Club or a mail ballot may be taken.

Article V.  Board

Section 1.  Composition 

The Executive Committee, the Chairmen of Interest Groups, and the Chairmen of the Standing Committees shall constitute the Board.

Section 2.  Powers

A.  The President of the Club is the chairman of the Board.

B.  The Board shall approve the formation of Interest groups.

C.  During the Joint board meeting, the incoming Board shall elect two members to the Nominating Committee.  Election is to be by ballot from the general membership.  Those elected will serve a term of 3 years each.  All members of the Nominating committee will serve under the leadership of the Chairman of the Committee whom the President has appointed for a one-year term.  This committee is rotational, with two members leaving each year and two members being added each year.

D.  The incoming Board shall vote on the proposed Club budget for the coming year.

Section 3.  Rules of Conduct

A.  Board Meetings shall be convened whenever business of the Club indicates and/or when called by the President.

B.  At the next meeting of the Club, the President or her designate shall report on all actions of the Board since the previous meeting.

C.  The annual board Meeting of the Club shall be held as a Joint Board meeting with  the incoming Board after the Annual General Club meeting in May.

D.  Members of the Board shall not be held personally liable for the obligations of the organization.

Article VI.  Committees

Section 1.  Executive Committee

A.  The Executive Committee shall consist of the elected officers of the Club.

B.  The President of the Club shall be the chairman.

C.  The Executive Committee, between general meetings, shall meet and transact all necessary business, including the voting of monies.

D.  Two-thirds of the Executive Committee shall constitute a quorum for the transaction of business.

E.  The Executive Committee shall be empowered to create Special Committees.

Section 2.  Standing Committees. 

Standing committees are created through a Motion to Commit.  This requires a second, can be debated and amended, and requires a majority vote for adoption.

Section 3.  Special Committees. 

Special Committees serve a particular purpose, are created through adoption of a Motion to Commit, and will only exist until their work is finished and their reports have been given.

Section 4.  Ex officio membership.

A.  The President shall be ex officio a member of all committees except the Nominating Committee.

B.  As ex officio, a member is not obligated to attend meetings, but has the same privileges as other members, including the right to attend meetings to vote, but is not counted in the quorum of the committee.

Section 5.  Responsibilities of Standing and Special Committees

A.  The committee chairman sees that all committee members, including the ex officio members , are notified of the date, time and place of every meeting  She familiarizes them with their exact duties and helps them to obtain information needed to accomplish the committee's purpose.

B.  Provide updates at the Executive Committee meetings.

Article VII - Parliamentary Authority

Section 1.  The Rules. 

The rules contained in the current edition of Roberts Rules of Order, Newly Revised, shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Club may adopt.

Section 2.  Parliamentarian. 

A Parliamentarian may be appointed by the President who shall serve at the pleasure of the President and who shall be a non-voting member of the Executive committee and the Board unless already a member.

Article VIII.  Meetings

Section 1.  Meeting Days

A.  The general meeting of the Club shall be the first Monday of the Month, October through May.

B.  Executive Committee meetings shall be held on the Mondays preceding the general meetings, unless otherwise announced.

Section 2.  Annual Meeting. 

The Annual meeting shall be held the first Monday of May.

Section 3.  Special Meetings. 

The Executive Committee shall have the authority to call special meetings should the need occur.

Article IX.  Quorum

Section 1.  Defining a Quorum

A.  Two-thirds of the Executive Committee shall constitute a quorum for the transaction of business.

B.  A quorum for all other meetings shall be two-thirds of members present.

Article X.  Interest Groups

Section 1.  Establishment. 

Upon the written application of ten or more members, in good standing the Executive Board may authorize the formation of an interest group for any special purpose.  The chosen meeting day and time of the new interest group shall not conflict with an already established Interest Group.  The Interest Group bylaws and subsequent amendments of the group must have the approval of the Executive Board before becoming effective.

Section 2.  Membership. 

All members of Interest Groups must be members of the Club in good standing.

Section 3.  Government

A.  Interest Groups shall conform to the Bylaws that define their activities within the boundaries of the Bylaws of the Club.  The Board of the Club shall approve amendments of Interest Group bylaws.

B.  The parliamentary authority of the Interest Groups shall be the current edition of Roberts Rules of Order, Newly Revised.

C.  An Interest Group must have, at a minimum, a chairman.  Interest Group chairmen are automatically members of the Board and are expected to participate as requested by the President of the Club or the Executive Committee.

D.  The Interest Group shall determine and expect that set of officers and positions necessary to the administration of the group.

E.  Fees shall be an option of each Interest Group, to be set within their program requirements.

F.  Each Interest Group shall provide a yearly roster, and a list of officers and programs for the coming year to the Third Vice President of the Club.

Section 4.  Dissolution. 

In the event of dissolution of an Interest Group, all monies left in the treasury shall be donated to the UWC Scholarship Fund.

These bylaws may be amended by a two-thirds vote of members present at any regular meeting of the Club, provided written notice of the proposed amendment has been given to the membership of the Club.

Section 2.  Specifications.

A.  Proposed amendments must first be presented to the Executive Committee with a quorum present.  Upon passage the proposed amendment moves to the Board for consideration.

B.  Proposed amendments received from Executive Committee will be presented to the Board.  Passage will be by majority vote of members present.  Proposed amendment moves to next regular meeting of the Club for final vote.

Article XII  Dissolution

Section 1.  Dissolution. 

Upon dissolution of any part of the Club, Interest Groups, Committees, or the Club itself, all monies in the treasury of said part should be donated to the UWC Scholarship Fund.

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